The grant application process can take time as each application is carefully assessed/appraised by the FMO. This process could take several months before the applicant is informed about the status of their application. The diagram below sets out the principal stages that a grant application goes through.
Please on each of the stages given in the diagram below for a detailed description.
Identify and confirm if your project meets the
Check application submission closing dates
Submit completed application
￼Application checked for compliance
Application appraised by Technical Advisory Group
Board Review and Decision on Funding
Pre-finance Agreement checks
Finance Agreement issued
Project work starts
Submit project progress reports
1) Identify and confirm if your project meets the GPTF criteria
The GPTF supports projects that meet one or all of its objectives. Generally, the GPTF considers projects that are aimed at improving the relationship between people and wildlife. Allocation of funds is based on priorities determined by the Board on an annual basis, The GPTF objectives and priorities for funding are outlined under the forms and guidelines section.
2) Check application submission closing dates
The dates given in the closing dates' section should be observed at all times when submitting grant applications to the GPTF. If and when an application is successful in receiving a grant, the recipient will be required to sign a Finance Agreement within three months and start work no later than three months after that.
3) Submit completed application
The application forms contain detailed questions relating to the organisation, the goal and objective of the project to be undertaken and the amount of funds required from the GPTF.
4) Application checked for compliance
Once the application is received by the FMO, it is checked for compliance and see if it contains the details and information required by the GPTF. The FMO generally Contact the applicant within three weeks of the closing date to raise any questions or request additional information.
5) Application appraised by Technical Advisory Group
The grant application is technically assessed and appraised by the Technical Advisory Group who makes recommendations to the GPTF Board of Trustees.
6) Board Review and Decision on Funding
The recommended project proposals are reviewed and a funding decision is made by the GPTF Board of Trustees. Applicants should note that the GPTF receives a lot of applications than the funding available, which unfortunately means that the GPTF is not in a position to support all the applications it receives at each round of applications.
7) Funding notification
The FMO will send the applicant a response letter within two (2) weeks of a funding decision being made. If successful, the response letter will include the details of the grant and the supporting documents that needs to be submitted to enable the Grant Agreement to be issued for signing by both parties.
8) Pre-finance Agreement checks
The grant approval letter will detail all the documents required, and the supporting documents required at this time will include the evidence of funding that makes up the total cost of the project, quotations or tender report summary and permissions.
9) Finance Agreement issued
Copies of the Grant Agreement outlining the terms and conditions of the grant will be sent to the applicant. It is important to note that no physical work can start on the project until the Grant Agreement has been signed by all parties.
10) Project work starts
The project can commence according to plan as soon as the applicant receives the Grant Agreement. The FMO will work with the applicant to ensure that the project is going to plan. The Grantee will be required to submit the first progress report by the date set out in the Grant Agreement, this allows the FMO to establish the start and completion dates which by this time have generally changed from those stated in the application.
11) Submit project progress reports
After the first report, the Grantee will be required to provide regular progress reports by no later than the dates to be agreed to in the Grant Agreement. Claims for payment will only be processed when accompanied by a detailed progress report.
12) Project completion
In the lead up to the project completion, you will be sent a plaque to install in recognition of the GPTF grant. Once the project is complete, the grantee need to submit a final report and claim any outstanding payments within four weeks of project completion.